Promoting your event
In return for Renewal SA’s in-kind support (providing use of the venue for no hire fees), Renewal SA reserves the right to be acknowledged as a major sponsor of your event. If Renewal SA requests sponsorship rights, hirers will be expected to acknowledge Renewal SA’s (Our Port) support for the event through channels such as social media, media releases used to promote your event, print materials, signage and more.
We may promote your project through our social media channels (@ourportadl) at our discretion to help drive attendance and exposure. The Our Port project has platforms across Facebook, Twitter and Instagram where we may share your content if given sufficient notice.
Logos
Any promotional materials such as flyers and posters (both online and hard copies) must include the Our Port and Renewal SA logos. Please note that the use of these logos must be approved by Renewal SA prior to publishing or circulating promotional materials.
Logos and a style guide will be provided by Renewal SA when sponsorship is confirmed.
Planning your event
How do I book a venue?
To request a booking please complete and submit the following online Venue Expression of Interest form. This will be sent directly to Renewal SA who will be in touch with you.
Please note:
- You will require Public Liability Insurance to the sum of at least $20 million for each event.
- Booking time must also include bump-in and bump-out dates and times (see below for access).
What time can I access the venue?
- 8.00 am–10.00 pm, Sunday to Thursday (noise restrictions apply before 10.00 am on Sundays).
- 8.00 am–12.00 am (midnight), Friday and Saturday.
- Access to venues for bump in may commence from 6.00 am under the provision that no amplified or loud noise is generated prior to 8.00 am on Monday to Saturday or 10.00 am on Sunday.
- One additional hour may be allocated to bump out at the end of the event under the provision that no amplified or loud noise is generated.
How long before an event can I book a venue?
Renewal SA requires a minimum of 14 days to process bookings.
Bookings will be accepted no earlier than 6 months before the proposed date of your event, and will be assessed for suitability as part of a coordinated program of events.
How much does it cost to hire a venue?
Renewal SA does not charge venue hire fees. Use of the venues are offered as in-kind support of the event by Renewal SA. As such, Renewal SA reserves the right to be acknowledged as a major sponsor of the event.
Can I change the dates of an existing booking?
To amend an existing booking, you will need to discuss this with Renewal SA and confirm the change in writing via email. Alternatively, you can resubmit the Venue Expression of Interest form.
How do I cancel?
If the use of the venue is no longer required, please contact Renewal SA on 08 8207 1300 or email [email protected] as early as possible to enable other users to book the space.
Can I organise to view the Flour Shed?
The Flour Shed is only available for viewing during standard business hours. Email [email protected] to organise a viewing time in advance.
Are there any other venues available in Port Adelaide?
The City of Port Adelaide Enfield has parks and garden facilities suitable for weddings, picnics and other large outdoor functions.
For community hall or garden bookings and enquiries, please contact Customer Service on 8405 6600.
Setting up your event
Who will help me on the day of my event?
The event hirer is responsible for ensuring that all aspects of the event have been organised prior to the event commencing including venue access, setup and pack-down.
Renewal SA is only available during standard business hours on Mondays to Fridays to assist with venue logistics.
Can we hang or stick things to the walls, or hang things from the ceiling?
- Nothing may be stuck to the walls, floors or murals at any venue.
- Nothing is to be hung from the ceiling or beams of any venues due to weight loading restrictions.
What else do I need to know?
- Smoke machines, hazers, candles and naked flames are not permitted within Renewal SA buildings without prior written permission.
- Due to weight loading issues, vehicles must not be driven onto or into the Flour Shed.
- No pegs, stakes, spikes or similar are to be used on the lawns at Hart’s Mill due to the irrigation system.
- Disabled access is through front doors only.
Safety and compliance
What are the noise restrictions?
All premises are subject to the Environment Protection (Noise) Policy 2007, which sets limits on noise pollution. You must take all reasonable and practicable measures to minimise noise emissions from your event.
Music (including live bands and DJs) or any amplified sound emitted from buildings or venues should not exceed 8dB above the level of background noise (currently measured at 54dBA). Doors, windows and openings may need to remain closed during events in order to minimise noise emissions from buildings to meet these requirements.
Download and read the EPA’s information sheet on noise management for outdoor events here.
First Aid
It is the hirer’s responsibility to ensure that first-aid kits and first-aid trained people are available to assist in case of an emergency.
Food service
It is the hirer’s responsibility to inform the City of Port Adelaide Enfield and obtain any temporary food business permits that may be required.
If hirers wish to use caterers for an event, basic kitchen facilities are available at the Flour Shed (see venue details for information). The Flour Shed must be booked for events to use these facilities.
Do we need a Liquor Licence?
If you wish to provide alcohol, you will need to organise a liquor licence for your event.
To obtain a liquor licence, visit the sa.gov.au website and the Consumer and Business Services website.
Emergency Contact
Please note there are no site managers for any of the venues. This contact is for emergencies only (such as security or plumbing): Zvonko Vuksan, Senior Asset Manager, Renewal SA: 0417 854 359.
After your event
Cleaning
Venues are to be vacated and left in a clean and acceptable state by the end of the time allocated to your event. Venues have regulated times by which functions must finish. Unless booked in advance, there is no access to the venue the next day for cleaning or pack down purposes.
The Flour Shed
It is expected that event hirers will leave the Flour Shed in an acceptable condition and that all waste, decorations, spillages and odours will be removed.
A mop, bucket and broom are supplied in the Flour Shed for this purpose, though cleaning products are not provided.
A $200 cleaning fee will be charged to all hirers for a standard-level, professional clean of the venue unless the event hirer can demonstrate that they have engaged a professional cleaning service.
If the venue requires cleaning beyond a standard-level cleaning service, the cost of this will be invoiced to the event hirer.
Special circumstances
For major events at the Flour Shed that utilise additional outdoor space at Hart’s Mill, the cleaning arrangement will be negotiated with Renewal SA. The event hirer will be required to demonstrate that they have engaged a professional cleaning service.
Waste removal
Event hirers are responsible for the removal of all waste generated by their event. There are no bin or waste facilities provided at the venues.